Ekonomisk styrning och kostnadskontroll vid IT-outsourcing

Sammanfattning: Background: Many companies have outsourced their IT-operations and their expectations of what this IT-outsourcing will contribute to the business are high. Cost cuts are not always a natural outcome of IT-outsourcing. Many companies that have outsourced their IT-operations consider it to be problematic and complex to exercise management control and reach cost control which was the purpose of the IT-outsourcing. Purpose: To describe and analyze what affect IT-outsourcing has on a company’s management control system and a company’s possibility to exercise cost control. We will also make a suggestion on how a company can arrange their IT- outsourcing to facilitate management control. Method: We have through a case study like approach interviewed IT-managers, IT- controllers and IT-maintenance personnel in five large corporations in Sweden. Results: It’s common that a company that decides to outsource their IT- operations underestimates the difficulties that occur when the company transforms their operations from producing IT-services in house to ordering from a supplier. After a while the company often realizes that it lacks sufficient competence to order IT-services. There is also a great risk that the company becomes very dependent on its IT-supplier. For the company to reach the optimum order volume of IT-services from the IT-supplier it’s very important to create a competent procurement department for IT-services. A key factor in reaching a successful IT-outsourcing with good competence to order IT-services is to keep the architectural role within the company. Furthermore is the design of the IT-contract one of the most important tools in creating a solution for IT-outsourcing that facilitates management control. Examples of important ingredients in a good IT-contract are rules how to conduct benchmarking and how the company can put competitive pressure on the IT-supplier.